Collection Management IG

Monday, March 14, 2005

Collection Mgt: WorldCat Collection Analysis

ARC Collection Management IG:

Great meeting last week!
The web address for the demo of the WorldCat Collection Analysis product is:

www.oclc.org/worldcat/support/wcca04.htm. Julie Maruschak is the person who sent it to me and her email is: maruschj@oclc.org

Dawn Thistle
Assumption

10 Comments:

  • ARC Collections group
    Notes from meeting, Thursday March 10, 2005, Goddard Library, Clark University, Rare Book Room, 2-4 pm.

    The topics of the meeting was Collection Policies and Deselection

    In attendance: Lora Brueck, Jackie Mushinsky, WPI; Larry Sponberg, Julie O’Shea, Dawn Thistle (director contact), Assumption; Holly Howes, Diane Dolbashian, Helen Cohane, Mott Lin, Anne LeRoy, Clark; Linda Oldach, Jess Mynes, MWCC; Barb Ingrassia, Janet Dadoly, UMMS.

    Diane Dolbashian hosted and facilitated the meeting. She introduced the topic by saying that at Clark they are looking at a renovation in 5 years, and would like to be prepared by removing half of the collection—some to limited access within the building and some discarded. The goal is to have a vibrant collection on the open shelves.

    Assumption has done an evaluation of the science collection, establishing criteria for weeding and notifying the faculty; books were put in a space where faculty could look at them. They are in the process of creating a collection development policy. They have weeded about 2500 volumes. Faculty cooperation has been mixed. They worked through department heads, giving faculty 2 weeks to look at books chosen for deselection, and then staff looked at the books. They had a book sale. Criteria included works before 1990 if people would expect current information in that topic. Knowing what to get rid of is not the same as knowing what to purchase.

    WPI: the most immediate need is to have a collection policy regarding gifts publicly viewable on our website. We get lots of offers of old science and engineering books and it would be easier for us if our policy was spelled out for all to see.

    One issue raised the effect of weeding on our volume counts and do we care? Clark felt that relevancy was the highest criteria, along with use and age. The volume count is not important if there is not enough space.

    Mount Wachusett Community College is withdrawing using the philosophy that if something has not circulated in five years, it probably won’t. Potential withdrawals are reviewed by faculty and checked in Best Books for Colleges. The withdrawn books are offered to C/W MARS members and then to Community Book Solutions (www.communitybooksolutions.com), who will come pick them up. Other groups that have taken discarded books are the Albanian Relief Society, and Philipino brothers.

    Use of the OCLC collection assessment program was discussed, and the possibility of ARC libraries collaborating in purchase of this tool. Best Books for Colleges was also mentioned and the fact that Bowker will do a comparison of your holdings against Best Books.

    Assumption has stopped weeding for now and is working on writing a policy. It was commented that we are all always in the process of writing a policy, but somehow it is never finished. A policy is something that is always a work in progress and always needs updating. It is important to try to get faculty input in creating the policy. Even if they do not respond, it should be able to be proven that they were asked.

    Inventory: the issue of inventory was raised. Clark said inventory was not necessary. If patrons can’t find books, they purchase them. WPI and Assumption do continuous inventory. If the percent of patrons finding things is high, why bother with inventory.

    UMMS said they started weeding but did not have enough staff to do all of the follow-up paperwork, so they have had to slow down.

    Mt. Wachusett is installing a new security system with RFID, They have to remove all of the bookplates and are weeding at the same time. They divided the collection up among staff to go through with faculty review.

    We discussed using the ARC blog to post policies we have, and to ask for information, like if anyone knows a good subject bibliography on a particular topic. Are there things we can do together, like purchasing the OCLC collection assessment product and have ARC pick up the cost. (Libraries who participated would pay their own part.) Maybe we should have a collection management blog. Dawn encouraged us to use the blog not just for discussion, but to bring it to the next level.

    Notes by Lora Brueck

    By Blogger Lora Brueck, WPI, at 12:10 PM  

  • As requested last week, I am posting the criteria that I used for evaluating science books at Assumption College.

    The criteria that I used to bring materials to a review area were:

    Outdated items. (Retrospective items or items containing major historical information were not removed under this criterion.)
    Medical works published prior to 1998
    Computer science works published prior to 1998. (At least one work describing each computer program was retained.)
    Other scientific works published prior to 1990, except that math books were not removed under this criterion.
    Items in obviously poor condition
    Duplicate copies prior to 1990. (Reprints were considered to be duplicates even if they had a different title record.)
    Earlier editions, unless significant retrospective information was not repeated in the later edition.
    should add that I shared the above criteria with the chair of our Science Department, and he seemed very pleased by the process.

    My hope is that the above information will be helpful to members of our interest group, especially our colleagues from Mount Wachusett Community College.

    Larry Spongberg, Assumption

    By Blogger ARC Committees, at 12:41 PM  

  • As requested last week, I am posting the criteria that I used for evaluating science books at Assumption College.

    The criteria that I used to bring materials to a review area were:

    Outdated items. (Retrospective items or items containing major historical information were not removed under this criterion.)
    Medical works published prior to 1998
    Computer science works published prior to 1998. (At least one work describing each computer program was retained.)
    Other scientific works published prior to 1990, except that math books were not removed under this criterion.
    Items in obviously poor condition
    Duplicate copies prior to 1990. (Reprints were considered to be duplicates even if they had a different title record.)
    Earlier editions, unless significant retrospective information was not repeated in the later edition.
    should add that I shared the above criteria with the chair of our Science Department, and he seemed very pleased by the process.

    My hope is that the above information will be helpful to members of our interest group, especially our colleagues from Mount Wachusett Community College.

    Larry Spongberg, Assumption

    By Blogger ARC Committees, at 12:41 PM  

  • The criteria that I used to bring materials to a review area were:

    Outdated items. (Retrospective items or items containing major historical information were not removed under this criterion.)

    Medical works published prior to
    1998

    Computer science works published prior to 1998. (At least one work describing each computer program was retained.)

    Other scientific works published prior to 1990, except that math books were not removed under this criterion.

    Items in obviously poor condition

    Duplicate copies prior to 1990. (Reprints were considered to be duplicates even if they had a different title record.)

    Earlier editions, unless significant retrospective information was not repeated in the later edition.

    I should add that I shared the above criteria with the chair of our Science Department, and he seemed very pleased by the process.

    My hope is that the above information will be helpful to members of our interest group, especially our colleagues from Mount Wachusett Community College.

    Larry



    Larry C. Spongberg, Reference Librarian

    d'Alzon Library

    Assumption College

    500 Salisbury St.

    Worcester MA 01609-1296

    phone: 508-767-7273 (general reference)

    508-767-7036 (personal work number)

    email: lspong@assumption.edu

    By Blogger ARC Committees, at 1:09 PM  

  • CommunityBookSolutions is a fraud. I saw somebody note them as a "charitable organization". The man who runs that is corrupt. Originally running a private bookstore, the owner of the company saw a way to get books for free by posing as a nonprofit organization. He convinces many people to give away their books, as if they are going to charity.
    In essence, this is legalized theft. Don't support them. The name sounds innocent and cute, but the organization runs on greed and the lust for money.

    Please spread the word.

    By Blogger blogger1982, at 9:47 PM  

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